T & D 2

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Getting hands on through various steps usually taken by HR to pull off a successful T&D session.

The first steps starts with putting efforts to identify right trainer for the program. The trainer can be identified based on employee's feedback from previous training sessions and his skills. This is usually done one week prior to the T&D event. After the Trainer has been identified, HR calls him to confirm his availability, accommodation and travel assistance. HR gets to know all the items that needs to arranged for the training such as projector,laptops, pen-drives,printed materials and requisite tools etc. The Training approval letter and Trainer nomination letter is then processed and gets approved by branch head. HR then makes a confirmation call to Trainer for the T&D session and starts to prepare logistics needed for the event.

Coordinating all the logistics for the event forms the next set of activity for HR. These are carried out after obtaining approvals for respective expenditures from Finance department. HR then contacts the IT department to make arrangements for the session which involves providing the required hardware/software infrastructure for the session. HR ensures that IT staff  has to be available for support during the whole session. HR reaches out to House keeping department to ensure the Training room is properly equipped with electrical fittings such as AC, Fans, Lighting etc and office stationary required for training. The arrangement for accommodation and travel assistance if needed by trainer has to done by evaluating  various Hotels & Travel options as per the budget being allocated.

The T&D event is inaugurated  by Branch Head & HR Head followed by welcome speech. On the Training day the employees attending the event need not swipe their attendance cards as they have to follow the Training Schedule. HR maintains a list of attendance for the Training which is then used to collect the Training feedback form from respective employees after the event. Meanwhile HR works with Finance to approve for Trainer's compensation which is handed to him at the end of the training.

The next stage of activity lies in measuring the effectiveness of T&D program which forms a part of HR audit. Various parameters such as employee feedback, participants test score details and employee performances from  respective managers are filled in Employee enhancement form  within two weeks from the date of training, which is to be used for HR audit.